Building and Facilities Officer

Building & Facilities Officer 

Hours: Permanent Full-time, 38 hours per week 

Location: Newcastle, Hunter, Mid Coast, Port Macquarie NSW locations all considered.  

Salary: $80,000 per annum + super and $15,900 in salary packaging 

Reporting to: Manager – Building & Facilities 

Keep everything running seamlessly—and make a real difference while you do it. 

We’re looking for a highly organised, detail-driven Building & Facilities Officer who thrives on keeping things running smoothly and nothing slipping through the cracks. If you’re known for your efficiency, stakeholder engagement, and ability to stay on top of multiple moving parts—this is your opportunity to shine. 

Join our Property, Assets and Administration team and help ensure our properties and the systems that support them operate with precision and consistency. 

✨ Why join us? 

• ✅ Be part of a supportive, inclusive, and purpose-driven team 

• ✅ Enjoy a flexible, hybrid role with work-from-home options 

• ✅ Access a competitive salary + not-for-profit salary packaging benefits 

🚀 The opportunity 

This is a fast-paced, highly varied role where no two days are the same. You’ll oversee a broad Northern NSW portfolio—from Coffs Harbour to the Central Coast—ensuring our properties are well-maintained, compliant, and continuously improved. 

Just as importantly, you’ll play a critical role in ensuring our maintenance systems, reporting, and administration are accurate, up-to-date, and driving effective decision-making. 

Success in this role will come from your ability to stay organised, manage your time effectively, and maintain exceptional attention to detail across both operational and administrative priorities. 

🔧 What you’ll be doing 

• Coordinating repairs, maintenance, and planned works across your portfolio 

• Managing contractors and ensuring quality, compliance, and timely delivery 

• Conducting regular site inspections and identifying improvements 

• Maintaining accurate, real-time records of all maintenance activity in our Salesforce system 

• Managing work orders, tracking progress, and ensuring nothing is missed or delayed 

• Preparing clear and timely reports to support operational oversight and planning 

• Developing scopes of work, sourcing quotes, and supporting procurement processes 

• Supporting refurbishments, relocations, and minor capital works projects 

• Building strong relationships with internal stakeholders and service providers 

✅ What you’ll bring 

• Proven experience in property or facilities management (or similar) 

• A strong administrative and systems mindset—you take pride in accuracy and keeping things up to date 

• Excellent time management and prioritisation skills, with the ability to manage high volumes of work 

• Confidence coordinating trades, projects, and competing deadlines 

• A proactive, solutions-focused approach—you anticipate issues and stay ahead 

• Strong stakeholder engagement and communication skills 

• Knowledge of commercial and residential property environments 

• A willingness to travel regularly throughout the Northern portfolio, including some overnight travel depending on base location. 

Other requirements: 

• Current Driver Licence (minimum P2) 

• Willingness to undertake a Police Check 

🌟 Why this role stands out 

This role is perfect for someone who loves both being out on site and keeping systems and processes running flawlessly behind the scenes. Your ability to stay organised, manage competing priorities, and maintain accurate records will be critical to ensuring the success of the portfolio. 

👉 Ready to bring your organisation superpowers? 

If you’re someone who thrives on structure, efficiency, and getting things done right the first time—we’d love to hear from you. 

Apply now and be part of something meaningful. 

Benefits: 

• Flexibility: At Ability Options, we offer flexible work arrangement with the ability to work from home.   

• Salary Packaging: Increase your take-home money with $15,900 not-for-profit salary packaging through Maxxia: Salary Packaging | Maxxia 

• Training and career progression: Our In house – Learning and Development team offering ongoing career development support to staff. 

• Mental Health and Wellbeing: A dynamic EAP partner who supports our staff with free confidential counselling: We Offer Comprehensive Wellbeing Support For Your Organisation - Workplace Options - Australia. Additionally, we offer fitness passport giving staff access to more than 500 gyms and sporting facilities across NSW. 

• Rewards and recognition program: We recognise the efforts and achievements of our valued staff members with morning teas, lunches, gift cards, certificates, and personalised letters from the CEO. 

• Employee Discounts: Discounts with CommBank, Winc and Medibank corporate insurance cover. 

• Other Benefits: Paid Parental and Partner Leave, purchase additional leave after 1 year of service and tenure-based service reward leave. 

• A rewarding career where you contribute to make a difference in the community and in people’s lives. 
  

Apply today and become an integral part of Ability Options.  

Deadline for applications:  

Please submit your application online by Friday 19th June 2026. You can contact Georgia Strachan for a confidential discussion via email: georgia.strachan@abilityoptions.org.au